Job Description
Are you a highly organized professional seeking a dynamic role in the heart of New York City? Apex Corporate Solutions is looking for a dedicated Administrative Assistant to provide top-tier support to our executive leadership team. If you thrive in a fast-paced environment and possess exceptional attention to detail, we want to hear from you.
In this role, you will be the backbone of our daily operations, ensuring seamless communication and efficient office management. Join a forward-thinking company that values innovation and professional growth.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives with precision.
- Prepare, proofread, and edit correspondence, presentations, and reports to ensure professional standards.
- Screen and direct incoming calls and emails, resolving inquiries or routing them to the appropriate team members.
- Organize and maintain physical and digital filing systems, ensuring easy retrieval of documents.
- Coordinate office events, conferences, and client visits to enhance company image.
- Assist with project coordination, including tracking deadlines and providing status updates.
- Order and manage office supplies to ensure a well-stocked and efficient workspace.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of proven experience as an administrative assistant or executive secretary.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a polished professional tone.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Discretion and confidentiality when handling sensitive information.